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South Windsor Public Building Commission
Minutes – Regular Meeting – October 8, 2014
Members Present: Howard (Hap) Fitts, Carol Kelley, Charley Lyons, Tim Wentzell and Edward O’Connell
Also Present: Councilor Andy Paterna, SWPS Representatives, Patrick Hankard and Daniel Hansen; Strategic Building Solutions Representatives Marc Sklenka and Chuck Warrington, and Drummey Rosane Anderson Representatives, Jim Barrett, Scot Woodin and Peter DeMallie.
Chairman Fitts called the meeting to order at 6:35 PM.
Approval of Minutes
A motion was made by Mr. Lyons, seconded by Mr. O’Connell to approve the minutes of the September 3, 2014 meeting as presented. Motion passed unanimously.
Owner’s Project Manager Report
Mr. Warrington highlighted the activities that have taken place since the last PBC meeting:
- Educational programming meetings were held with Mr. Hansen and Principal Tortora,
- Refinement of enrollment projections for the State of CT,
- A meeting held with town officials on September 10,
- Working Group meetings continue to be held each Wednesday,
- Drafting of an RFQ for the Construction Manager-at-Risk which is scheduled to be published next Wednesday, with qualifications due to be submitted by October 31,
- Amendment to DRA contract to incorporate services voted on by the commission at its September 3 meeting,
- Meeting with school principals of TEMS and OH, along with Patrick Hankard.
Mr. Jim Barrett, DRA, provided an overview of three options for the building site and described the issues that came into play while they were considering the siting, taking into consideration all of the stakeholders’ information. Mr. Scot Woodin advised that DRA is continuing to collect data and that in two weeks’ time expects to have received all the information required in order for the PBC to make an informed decision with regard to the siting the building. He noted that the priority is to locate the building on the site in order to maintain on schedule to commence the schematic design of the building. Although all of the information had not yet been received and vetted, Mr. Woodin advised that DRA was bringing preliminary site proposals to the PBC in order to elicit dialogue and
discuss the pros and cons. Mr. Barrett, Mr. Woodin and Mr. DeMallie responded to commission member’s questions and concerns.
On another matter, the commission was made aware that DRA is required to do a threatened and endangered species study in order to make sure that they are not encroaching on endangered species. SBS proposed that the commission approve a study of the endangered species at an amount not to exceed $2,300, which would be an amendment to DRA’s current contract.
A motion was made by Mrs. Kelley, seconded by Mr. O’Connell to authorize an amount of $2,300 be added to DRA’s contract for the services of the threatened and endangered species study. Motion unanimously approved.
Meeting Planning
The next meeting will be held on October 22, 2014. In addition, DRA is planning a tour of West Bristol School prior to the November 12th PBC meeting.
Adjournment
On a motion made by Mrs. Kelley, seconded by Mr. O’Connell the meeting was adjourned at 7:40 PM.
Respectfully submitted,
Ann Walsh
Clerk
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